Personal Data Protection - SIDOC Foundation

Personal Data Protection

I. IDENTIFICATION OF THE PERSON RESPONSIBLE FOR THE PROCESSING OF PERSONAL DATA
NAME OF THE ORGANIZATION
SIDOC FOUNDATION
NIT.
900053142-1
ADDRESS AND DOMICILE
CALLE 12 A No. 37-15 - YUMBO (VALLE DEL CAUCA)
E-MAIL
contafundacion@sidocsa.com
WEB SITE
www.fundasidoc.org
II. OBJECTIVE Establish guidelines and general criteria for employees of FUNDACION SIDOC to make an assessment and effectively deal with the handling of personal data of employees, customers and suppliers and possible claims that may be filed with the company. And thus ensure that the level of satisfaction of these people is in accordance with current Colombian legislation. III.SCOPE This Policy applies from the moment in which the personal data of employees, customers and suppliers are being collected until the moment a response is provided according to the request submitted with reference to any personal information that is stored in FUNDACION SIDOC's databases. IV. REGULATORY FRAMEWORK The following is a list of the regulations related to Personal Data Protection:
  • Law 1266 of 2008
  • Law 1581 of 2012
  • Decree 1377 of 2013
V. APPLICATION Personal data registered in any database, which makes them susceptible to processing by public or private entities, carried out in the Colombian territory or in countries where the Colombian legislation is applicable. VI. DEFINITIONS Actors in the processing of Personal Data: Are the companies or persons who carry out the provision, collection and processing of personal data, these are: -"Data Controller": Natural or legal person, public or private, who by itself or in association with others, decides on the database and/or the Processing of the data. -Data Processor": Natural or legal person, public or private, who by itself or in association with others, decides on the database and/or the processing of the data. private, that by itself or in association with others, carries out the Processing of Personal Data on behalf of the Controller of the Processing of Personal Data. "Personal Data Controller": Natural person whose personal data is the object of Processing. "User": The natural or legal person who may access personal information of one or more data subjects provided by the operator or by the source, or directly by the data subject. The user must guarantee the protection of the data owner's rights. In the event that the user in turn delivers the information directly to an operator, the latter will have the dual status of user and source, and will assume the duties and responsibilities of both. "Authorization": Prior, express and informed consent of the owner to carry out the Processing of Personal Data. "Privacy Notice": Physical, electronic or any other format document, generated by the Data Controller, which is made available to the Data Subject to communicate the existence of the information processing policies that will be applicable, how to access them and the characteristics of the Processing that is intended to be given to the personal data. "Database": Organized set of personal data that is subject to processing.
"Consultation": Process through which the Personal Data Subject may request FUNDACION SIDOC. for his/her personal information contained in the databases. "Personal Data": Any information linked or that can be associated to one or several determined or determinable natural persons. "Public data": Data qualified as such according to the mandates of the law or the Political Constitution and all those that are not semi-private or private, in accordance with the law. Among others, data contained in public documents, court rulings that are not subject to confidentiality and those relating to the civil status of persons are public. "Sensitive Data: Data that affect the privacy of the Data Subject or whose improper use may generate discrimination, such as those that reveal racial or ethnic origin, political orientation, religious or philosophical convictions, membership in trade unions, social organizations, human rights organizations or those that promote the interests of any political party or that guarantee the rights and guarantees of opposition political parties, as well as data related to health, sex life and biometric data. "Claim": Process through which the Owners of the Personal Data or their assignees, may request FUNDACION SIDOC. the update, rectification, partial or total deletion of the information, proof of authorization or revocation of the same. "SIC: Superintendence of Industry and Commerce. "Processing of Personal Data": Any operation or set of operations on Personal Data, such as collection, storage, consultation, exchange, transfer, use, circulation or deletion. VII. RULES AND CRITERIA OF APPLICATION 1. GENERAL PRINCIPLES FOR THE PROCESSING OF PERSONAL DATA The following principles shall be complied with in the Processing of Personal Data: a) Principle of purpose: The Processing of Personal Data must obey a legitimate purpose, which shall be informed to the Data Subject.
b) Principle of freedom: The Processing of Personal Data may only be carried out with the prior, express and informed consent of the Data Subject. Personal Data may not be obtained or disclosed without prior authorization or legal or judicial mandate that relieves the consent of the Data Subject. c) Principle of truthfulness or quality: The information subject to processing must be truthful, complete, accurate, updated, verifiable and understandable. The processing of partial, incomplete, fractioned or misleading data is prohibited. d) Principle of transparency: The right of the Data Subject to obtain from FUNDACION SIDOC, at any time and without restrictions, information about the existence of data concerning him/her, must be guaranteed in the Processing. e) Principle of restricted access and circulation: Personal Data, except for public information, may not be available on the Internet or other means of dissemination or mass communication, unless access is technically controllable to provide restricted knowledge only to the Data Controllers or third parties authorized by them. f) Principle of security: The information subject to processing shall be handled with the technical, human and administrative measures necessary to provide security to the records, avoiding their adulteration, loss, consultation, use or unauthorized or fraudulent access. g) Principle of confidentiality: All persons involved in the Processing of Personal Data are obliged to guarantee the confidentiality of the information, even after the end of their relationship with any of the tasks involved in the processing. 2. SPECIAL CATEGORIES OF DATA 2.1 Sensitive Data: Processing of sensitive data is prohibited, except when: (a) The Data Subject has given his/her explicit authorization to such Processing, except in cases where the granting of such authorization is not required by law. b) The Processing is necessary to safeguard the vital interest of the Data Subject and he/she is physically or legally incapacitated. In these events, the legal representatives must grant their authorization.
c) The Processing is carried out in the course of legitimate activities and with due guarantees by a foundation, NGO, association or any other non-profit organization, whose purpose is political, philosophical, religious or trade union, provided that it refers exclusively to its members or persons who maintain regular contacts for its purpose. In these events, the data may not be provided to third parties without the authorization of the Data Controller. d) The Processing refers to data that are necessary for the recognition, exercise or defense of a right in a judicial process. e) The Processing has a historical, statistical or scientific purpose. In this event, measures must be taken to suppress the identity of the Data Controllers. 2.2 Rights of children and adolescents: According to the provisions of Article 7o of Law 1581 of 2012 and Article 12 of Decree 1377 of 2013, FUNDACION SIDOC. will only carry out the Processing, that is, the collection, storage, use, circulation and/or deletion of Personal Data corresponding to children and adolescents, provided that this Processing responds to and respects the best interests of children and adolescents and ensures respect for their fundamental rights. Once the above requirements have been met, FUNDACION SIDOC shall obtain the authorization of the legal representative of the child or adolescent, after the minor has exercised his or her right to be heard, an opinion that will be assessed taking into account the maturity, autonomy and ability to understand the matter. 3. TREATMENT TO WHICH THE DATA WILL BE SUBJECTED AND ITS PURPOSE The personal data that customers and suppliers provide or have provided to FUNDACION SIDOC. are subject to processing (collection, storage, use, circulation or deletion) in order to adequately provide services for the purchase and sale of products, materials and raw materials of the steel and metalworking industry, marketing activities, sales, billing, collection management, collection, service improvement, sending commercial information through e-mails, provide assistance, service and technical support of our products, perform the necessary steps to comply with the obligations inherent to our business and products purchased with FUNDACION SIDOC, report on changes in products related to the ordinary course of business of FUNDACION SIDOC, control and
prevent fraud in general, facilitate the execution for the acquisition and disposal of our service. The personal data that are subject to treatment are: name and surname, identity document, age, address, region, country, city, zip code, landline phone number, cell phone number, address, email address, consumer preference, complaints and claims, service news. 3.1. Processing of Sensitive Data The holder has the right to choose not to provide any information requested by FUNDACION SIDOC. that is considered sensitive data. 4. AUTHORIZATION The Processing of Personal Data carried out by FUNDACION SIDOC, requires the free, prior, express and informed consent of the Data Subject. FUNDACION SIDOC, in its capacity as Responsible for the Processing of Personal Data, has provided the necessary mechanisms to obtain the authorization of the Data Subject, their successors or legitimate representatives. The authorization may be given by means of a physical, electronic document or any other format that allows guaranteeing its subsequent consultation, and that, in addition, it may be demonstrated, in an unequivocal manner, that the Data Controller of the Personal Data: (a) authorized the processing, (b) knows and accepts that FUNDACION SIDOC will collect and use the information for the purposes for which he/she has been informed. By virtue of the above, the authorization requested must include: (a) The Data Controller and what data is collected; b) The purpose of the data processing; c) The rights of access, correction, updating or deletion of the personal data provided by the holder; and, d) If Sensitive Data is collected. e) The identification, physical or electronic address and telephone number of the Data Controller. 5. PRIVACY NOTICE FUNDACION SIDOC has the Privacy Notice, which contains the information required by Law 1581 of 2012, Decree 1377 of 2013 and any other regulation that modifies and/or complements them; which will be communicated to the Personal Data Holder through the company's means of communication. To facilitate disclosure, its content may be included within the authorization.
6. RIGHTS AND DUTIES OF THE OWNERS The Personal Data Holder shall have the following rights: (a) To know, update and rectify the Personal Data. b) Request proof of the authorization granted to FUNDACION SIDOC. c) To be informed by FUNDACION SIDOC, upon request, regarding the use given to their Personal Data. d) Submit queries to the Controller or Data Processor, in accordance with the provisions of paragraph 9 of this policy. e) File complaints before the Superintendence of Industry and Commerce for infringements to the provisions of this law and other regulations that modify, add or complement it, once the consultation or complaint process has been exhausted before the Controller or the Data Processor, according to Article 16 of Decree 1377. f) Access free of charge to the Personal Data that are subject to Processing. g) Request FUNDACION SIDOC. the deletion of their Personal Data and/or revoke the authorization granted for the Processing thereof, by filing a complaint, in accordance with the procedures set forth in paragraph 10 of this Policy. However, the request for deletion of information and the revocation of the authorization will not proceed when the Holder of the information has a legal or contractual duty to remain in the Database and/or Files, nor while the relationship between the Holder and FUNDACION SIDOC. is in force, by virtue of which their data were collected. The Holder of the Personal Data shall have the duty to keep his/her information updated and guarantee, at all times, the veracity of the same. FUNDACION SIDOC will not be responsible, in any case, for any kind of liability arising from the inaccuracy of the information provided by the Data Subject. 7. SECURITY MEASURES FUNDACION SIDOC will adopt the technical, human and administrative measures necessary to provide security to the records avoiding their adulteration, loss, consultation, use or unauthorized or fraudulent access. Such measures will respond to the minimum requirements made by the current legislation and their effectiveness will be periodically evaluated.
8. PERSON IN CHARGE OF THE TREATMENT FUNDACION SIDOC will be responsible and/or in charge of the collection and/or Processing of Personal Data, will keep the Authorization and other stored records, preventing their deterioration, loss, alteration or unauthorized use. 9. CONTACT INFORMATION FOR SUBMISSION OF REQUESTS: The Owners of the Information may exercise their rights to revoke the authorization for the processing of data, know, update, rectify and delete their Personal Data, by sending communications to the Administrative Management Area, in Acopi Yumbo Valle del Cauca, at Carrea 12a # 37 - 15, telephone 664 4717, ext. 137, Likewise, the Owners of the information may direct their requests to the email contafundacion@sidocsa.com and these must contain the following information: 9.1. Name and identification of the Data Subject. 9.2. 9.2. Precise and complete description of the facts giving rise to the request. 9.3. Physical or electronic address to send the response and report on the status of the procedure. 9.4. Documents and other evidence that are intended to be asserted. 10. REQUESTS BY THE OWNER OF DATA 10.1 Consultation The Owners of Personal Data or their assignees may, at any time, consult the personal information contained in the databases of FUNDACION SIDOC. Likewise, they may request proof of the existence of their authorization for the processing of Personal Data. 10.1.1Term for Consultation Attention In accordance with Law 1581 of 2012, the request for consultation must be answered within a maximum period of ten (10) working days from the date of receipt thereof. When it is not possible to attend the consultation within such term, the interested party will be informed, stating the reasons for the delay and indicating the date on which the consultation will be attended, which in no case may exceed five (5) business days following the expiration of the first term.
10.2 Claims The Owners of the Personal Data or their assignees may request the updating, rectification or total or partial deletion of data. Likewise, they may request the revocation of the authorization. 10.2.1 Revocation of authorization: The Personal Data Owner or its assignees may revoke the authorization granted, in accordance with the regulations in force. 10.2.2 Deletion of Personal Data: The Data Subject may request the Controller and/or Data Processor the total or partial deletion of personal data. The request for deletion of the information and the revocation of the authorization shall not proceed when the Data Subject has a legal, contractual or commercial duty to remain in the database. In accordance with Article 16 of Decree 1377 of 2013, the Data Subject or assignee may only file a complaint before the Superintendence of Industry and Commerce once the consultation or complaint process has been exhausted before the Controller or the Data Processor. When a claim is received from the Data Subject regarding inconsistencies in the information, or that the data is under discussion by the same, the Data Controller, and when acting on its behalf, the Data Processor, must suspend the use of the same, for a period of time not less than the date of completion of the procedure. For this, FUNDACION SIDOC, responsible for the database, must ensure that there is a record where the following notes are recorded: "claim in process" or "information in judicial discussion" according to the status of processing in which the claim is found. 10.2.3 Term for the attention of Claims related to Personal Data: In accordance with Law 1581 of 2012, when a claim request is received from the Personal Data Holder, the Data Controller, shall proceed to review whether it contains sufficient information to be addressed, and, in the event that more information is required, shall communicate to the Data Subject, within the following 5 business days following the receipt of the claim so that he/she may remedy the faults. After two (2) months from the date of the request, without the applicant submitting the required information, it will be understood that the claim has been withdrawn. Likewise, the Law indicates that the maximum term to address the claim shall be fifteen (15) business days from the day following the date of receipt. When it is not possible to attend to it within such term, the following will be informed
The reasons for the delay and the date on which the claim will be attended, which in no case may exceed eight (8) business days following the expiration of the first term. 11. ENTRY INTO FORCE, MODIFICATION AND PERIOD OF VALIDITY OF THE DATA BASES. This policy applies from July 27, 2013 and the information provided by stakeholders will remain stored for a period of ten (10) years from the date of the last treatment, to allow FUNDACION SIDOC. Compliance with legal obligations and / or contractual obligations especially in accounting, fiscal and tax matters. This policy may be modified at any time and unilaterally by FUNDACION SIDOC. General Consideration: The areas and/or managers in charge of each process are responsible for ensuring the application of the respective corporate policies. The internal auditor, in his role as internal auditor, is responsible for verifying compliance with these policies, according to his annual audit plan, and for reporting the results of his evaluations in his audit reports to both management and the corresponding audit committee.

Santander de Quilichao

The intervention of the Sidoc Foundation is currently focused on strengthening the Valle del Cauca, in communes 14 and 20 of the city of Cali and in the district of Buenaventura; in the north of the department of Cauca, in Santander de Quilichao; with a view to working towards a presence in other municipalities in the south of Valle del Cauca and the Pacific Andean region.

"We believe in the power of second chances."

Inspired by the Peace and Citizen Culture program 'Gestando Oportunidades', developed during the Mayor's Office of Maurice Armitage, our founder and leader, the Sidoc Foundation decided to adapt this intervention model to provide second chances to those who have been involved in violent environments.

Peacebuilding and Violence Intervention Axis

Individual, family, community and productive component

Forging Opportunities

This initiative seeks to generate second opportunities for 200 Afro-Colombian and indigenous youths in vulnerable conditions living in Buenaventura and Santander de Quilichao (northern Cauca), with the objective of accompanying the construction of an autonomous and legal life project. This initiative recognizes the potential of the ethnic population, based on their culture and customs, as a contribution to society and business productivity. Through this project, imaginaries are mobilized and built that allow working with people immersed in contexts of violence and illegality, in order to seek for them more and better life options. The initiative is implemented by the Sidoc Foundation, with the support of the United States Agency for International Development (USAID) through the Inclusion for Peace Program of the International Organization for Migration (IOM).

2. Bonds for Reconciliation

Lazos para la Reconciliación is an initiative to promote territorial peace, coexistence and community cohesion in Santander de Quilichao (northern Cauca), through the strengthening of leadership skills and citizen participation, economic sustainability, reconciliation and community resilience in 80 people in the process of reincorporation, social leaders and the community in general, for the comprehensive prevention of the risks of victimization and stigmatization under a cross-cutting approach of gender equality.

Buenaventura

The intervention of the Sidoc Foundation is currently focused on strengthening the Valle del Cauca, in communes 14 and 20 of the city of Cali and in the district of Buenaventura; in the north of the department of Cauca, in Santander de Quilichao; with a view to working towards a presence in other municipalities in the south of Valle del Cauca and the Pacific Andean region.

"We believe in the power of second chances."

Inspired by the Peace and Citizen Culture program 'Gestando Oportunidades', developed during the Mayor's Office of Maurice Armitage, our founder and leader, the Sidoc Foundation decided to adapt this intervention model to provide second chances to those who have been involved in violent environments.

Peacebuilding and Violence Intervention Axis

Individual, family, community and productive component

Forging Opportunities

This initiative seeks to generate second opportunities for 200 Afro-Colombian and indigenous youths in vulnerable conditions living in Buenaventura and Santander de Quilichao (northern Cauca), with the objective of accompanying the construction of an autonomous and legal life project. This initiative recognizes the potential of the ethnic population, based on their culture and customs, as a contribution to society and business productivity. Through this project, imaginaries are mobilized and built that allow working with people immersed in contexts of violence and illegality, in order to seek for them more and better life options. The initiative is implemented by the Sidoc Foundation, with the support of the United States Agency for International Development (USAID) through the Inclusion for Peace Program of the International Organization for Migration (IOM).

Cali

The intervention of the Sidoc Foundation is currently focused on strengthening the Valle del Cauca, in communes 14 and 20 of the city of Cali and in the district of Buenaventura; in the north of the department of Cauca, in Santander de Quilichao; with a view to working towards a presence in other municipalities in the south of Valle del Cauca and the Pacific Andean region.

A Dream called 'Siloé Visible'.

Through the building of trust, recognition and acceptance of differences, a participatory process materialized with two grassroots organizations of Comuna 20, the Nueva Luz Foundation and the La Red Cultural Center Association, for the creation of a long-term project that would turn Comuna 20, specifically Siloé, into a territory of peace.

Violence Prevention and Education for Citizenship

Individual Component:

Music and Sport for Peace

For the SIDOC Foundation, music and sports have become a tool of great value, not only for the development of musical skills in children, adolescents and young people, but also in the promotion of social, emotional and cognitive skills that have allowed the construction of life projects, the promotion of gender equality, the recognition and promotion of human rights, the recovery of the memory of the territory and youth leadership.

1. Siloé Children and Youth Symphony Orchestra:

The Siloé Children and Youth Symphony Orchestra process was born in 2008 with the objective of providing artistic spaces for children and young people of the 20th district of the city of Cali, through which processes of social inclusion and violence prevention are generated, using musical training and psychosocial support as main tools.

The children and youth symphony orchestra of Siloé has had more than 600 members throughout these 12 years and has had the support of allied institutions such as the Multipurpose Educational Institution, Faculty of Music of the University of Valle, the Bard College Conservatory of New York, the ICESI University, the Colombo American Cultural Center, the Bolivar Davivienda Foundation and the Ministry of Culture of Colombia, among others, the Universidad ICESI, the Centro Cultural Colombo Americano, the Bolivar Davivienda Foundation and the Colombian Ministry of Culture, among others. We have 10 graduates of the process who are currently involved in professional academic processes at the conservatory of Cali and the Universidad del Valle.

2. Drums of Siloé:

With Tambores de Siloé we have been working for more than 10 years with the objective of preventing violence through the promotion of musical culture linked to Colombian and urban rhythms, through various musical instruments and combining musical composition with children and young people from the 20th district of Cali. More than 300 people have been part of this musical training and life skills development process.

3. Soccer for Hope

Since 2011, with the support of the Inter-American Development Bank (IDB), FIFA Foundation and Coca Cola Foundation, the Sidoc Foundation has bet on sports as a vehicle to work on social, emotional and cognitive skills with children and youth from the 20th district, while developing community processes in the territories where this sport is practiced. Soccer becomes the excuse to work on the individual component and generate community strengthening processes.

Community strengthening component:

Transformation of public space

It is in the public space that encounters and disagreements, exclusion but also solidarity often take place. The transformation of public space, with a pedagogical balance, is a tool we use to strengthen the community fabric, regulate interactions and work on the concept of social peace. This strategy is based on the active participation of the community, the exchange of knowledge, dialogue and trust building.

1. Pintatón

With the commitment to help recover the social fabric, with a comprehensive vision in which the beautification of the physical space is used as a tool to enter the territory and enhance social processes. We painted 7,000 façades and butts white and managed to change the face of the neighborhood. Not only was there a change of perception within the neighborhood, but the city began to see Siloé in a different way.

2. Viewpoint Park 'I Love Siloé'.

Recovery of 6,400 square meters of public space, including a theater, a playground, a gymnasium, a street soccer field, a flagpole, the neighborhood landmark flag, and the creation of a social committee for its administration.

3. Center for Inclusion and Peace Building 'La Esperanza':

In the La Estrella sector in Cali's Commune 20, more than 200 children and youth and their families have access to a community dining room, systems room, community library, musical, artistic, sports, recreational and job training processes. This space serves as a hub of articulation between social services and the institutional offerings provided by the Foundation; it is also the gateway for other organizations to work in Siloé.

4. Center for Inclusion and Peace Building 'La Casa de las Vacas':

As a result of a community initiative, since 2016, La Casa de las Vacas has become the space where around 80 NNAJ from the El Mirador sector in Cali's commune 20 can have school support, internet access and promotion of art, recreation and sports. It is also a space that functions as a point of articulation of private and public social services.

Peacebuilding and Violence Intervention Axis

Commune 14

"We believe in the power of second chances."

Inspired by the Peace and Citizen Culture program 'Gestando Oportunidades', developed during the Mayor's Office of Maurice Armitage, our founder and leader, the Sidoc Foundation decided to adapt this intervention model to generate second opportunities to prevent and interrupt the dynamics of violence with migrant populations, Colombian returnees and host communities.
VALE + Plus: Inclusion and Opportunity
The project seeks to strengthen socio-emotional and productive skills in 200 migrants, Colombian returnees and host communities to generate sustainable livelihoods through psychosocial support and the generation of economic opportunities. The Vale + Más: Inclusion and Opportunities project is being developed in 11 neighborhoods in the 14th district of the city of Cali. The initiative is implemented by the Sidoc Foundation, with the support of the United States Agency for International Development (USAID) through the Emergency and Stabilization Program of the International Organization for Migration (IOM).

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